CA Desk

Online ESI Registration & ESI Returns Filing Procedure in India

Registering with ESI is mandatory when 10 or more of your employees earn less than ₹21,000/month.

Register ESI Now!

How our online ESI registration process works:

We collect all the required

We ask you to submit the necessary documents

We get your ESI registration done & deliver the credentials

We collect all the required

We ask you to submit the necessary documents

We get your ESI registration done & deliver the credentials
Overview Benefits Registration Process Eligibility Entities Documents Required Why CADesk India ? The Glossary FAQs
Online ESIC Registration Overview

Employee State Insurance or ESI is a scheme commenced by the Government of India to offer medical, monetary, and other advantages to workers. ESI is managed by an autonomous authority – Employee State Insurance Corporation – which lies under the jurisdiction of the Ministry of Labour and Employment. By law, any company that has more than 10 employees mandatorily needs to have ESI. In some states, the number of employees is 20. For employees earning more than ₹21,000 per month, including basic salaries and dearness allowance, the insurance is deducted from their pay. Also, taxpayers with a turnover of less than ₹1.5 crore can opt for the composition scheme to get rid of tedious GST formalities and pay GST at a fixed rate of turnover.

Benefits of ESIC Registration

ESIC New Registration ensures that employees enjoy the following advantages:

Medical Aid

From the very first day of employment, registered ESI members and their families are entitled to enjoy the benefits of complete medical care and insurance.

Maternity Aid

Pregnant women are entitled to maternity benefits that are payable upto twenty-six weeks. This period can be extended by 30 days on medical advice. To qualify for maternity benefits, employers are required to contribute their wages for 70 days in the preceding two contributions periods.

Disablement Benefits

Disabled employees can get 90% of their monthly salaries as disablement benefits.

Sickness Benefits

Absence from work during illness can be taken for a maximum of 91 days per year along with 70% of the monthly wages.

Dependent Benefits

In the unfortunate event of the demise of an employee during the employment, the dependents of the deceased will receive 90% of his/her monthly salary.

Funeral Expenses

The family of the deceased employee is entitled to an additional amount of Rs.10,000 towards funeral expenses.

Confinement Expenses

In the case of confinement of an insured woman or wife of an employee occurring in a place with no medical facilities under the ESI scheme, confinement expenses can be availed.

In addition, some of the need-based benefits:

Vocational Rehabilitation

Permanently physically challenged, insured employees are entitled to undergo vocational rehabilitation training at VRS.

Physical Rehabilitation

Available to employees in the case of physical disablement due to an employment injury or occupational hazards.

Old Age Medical Care

An annual payment of ₹120 ensures medical care benefits for retiring ESI employees or for those who are opting for VRS/ERS.

Extended Sickness Benefits

ESI members suffering from chronic diseases can avail the extended sickness benefit for upto 2 years, once the standard sick leave of 91 days has expired.

Enhanced Sickness Benefit

Registered ESI members willing to undergo the sterilisation procedures are eligible for enhanced sickness benefits of 100% of their daily average wages. This benefit also allows a recuperating period of 7 days for vasectomy and 14 days for tubectomy from the date of surgery or admission in the hospital.

ESIC (Employees' State Insurance Corporation) Registration Process

When you choose CADesk India for ESIC New Registration, we complete it in three simple steps that take the minimum possible time.

Form Filling:

The ESIC Online Registration form is filled by you completely and the necessary documents are submitted


Every detail you provide is cross-checked to ensure there are no errors or omissions made. This may take a maximum of 12 days


The ESI application along with other legal paperwork is submitted by us which requires 2 working days.

Your part of the ESIC Online Registration is completed at this point. The government reviews the application and processes your registration. Once granted, Vakilsearch sends you:

  • The 17-digit identification code number
  • Employee insurance number
  • Temporary identity card
Eligibility/Entities Covered Under ESIC Registration in India

As per the ESI Act of 1948, all establishments are eligible for esi registration online provided they fulfill the criteria of having the required number of employees in that state. The entities covered are:

  • Shops
  • Cinemas
  • Movie theatres
  • Medical institutions
  • Hotels or restaurants
  • Newspaper establishments
  • Private educational institutions
  • Roadside motor transport establishments

Note: For hotels and restaurants, it is mandatory to only offer the service and not have any manufacturing functions. In some states, medical and educational institutes are not included. For newspaper establishments, there is no coverage under the Factory Act.

Eligibility for ESIC Registration in India

The general rule to be eligible for ESI (Employees' State Insurance) registration is to have 10 or more workers. But in some regions, ESI is applicable only if there are more than 20 employees.

Other eligibility criteria that need to be fulfilled are:
  • Any employee whose gross salary is up to ₹21,000 per month can avail this with the help of the employer
  • Establishment registered with EPFO
  • The contribution to ESI is 6.5% of the gross salary. It is divided as:
    • 4.75% by the employer
    • 1.75% by the employee
  • For industrial units, where there are chances of occurrence of injury or health issues at the business premise, all employees with salary less than ₹21,000 compulsorily need to have ESI.
Documents Required for online ESIC Registration

To register for ESI the employer has to submit the following documents along with the application:

  • The registration certificate or license issued by - Shops and Establishments Acts/Factories Act
  • Address proof
  • Rent receipt of the occupied premises, mentioning its capacity
  • Copy of PAN card
  • Copy of bank statement
  • Photocopy of the last building tax/property tax receipt
  • Memorandum and Articles of Association or Partnership Deed or Trust Deed - depending on the applying entity
  • Photocopy of registration
  • Certificate of commencement of production
  • Registration No. of CST/ST/GST

Note: For ESI filings, a monthly pay sheet is required for computing the contribution amount for each employee.

Why CADesk India?

If the processing time taken by authorities is not factored, CADesk India can get your ESI (Employees' State Insurance) registration in as little as 12 days. When you consult with us on ESI online registration you get:

  • A first free consultation
  • Complete application preparation that includes gathering the necessary documents to be submitted with the ESI form
  • A thorough processing of the application at every stage starting from submission and ending with all follow-ups
  • Final registration steps are taken by our expert who is appointed to respond to any question that may arise during the processing
  • We ensure our affiliates take care A-Z of the ESIC New Registration process without any hassles
  • We take all the effort while you can stay focused on your business.
The Glossary
Payroll Earnings

Payroll earnings are amounts paid to employees in the form of various salary components such as basic pay, house rent allowance, sales incentives, etc.


Principal employers under this Act have to pay a sum of money to the Employees State Insurance Act Corporation according to relevant provisions.


Wages include remuneration payable to an employee in cash under the terms of an express or implied contract of employment.

FAQs on A Comprehensive Guide to ESI Registration

What is meant by insurance number?

To recognize each employee, the ESI scheme allots a unique identification number to every worker. This number is called the insurance number and is used for all operational purposes.

Is it required by law for an employer to register with ESIC Act?

The law of India states that it is mandatory for every employee to register within ESI. It is considered a statutory responsibility. A factory or establishment has to apply for the scheme within 15 days from the date it becomes eligible.

After ESI registration is completed, how many returns need to be filed per year?

Once a factory or establishment is recognized within the ESIC Act, it has to file ESI returns two times per year. For each return filed, the underlying documents have to be submitted:

  • A register of wages
  • A register of the attendance of employees
  • A register of Form 6
  • Challans and returns of every month
  • A register of any accidents that may have occurred on the premises of the business.
Why should you select CADesk India for ESI registration?

ESI forms can be filled online but they require exact information with no buffer for mistakes. Additionally, the application is long and exhaustive and requires meticulous attention to be filled accurately. At CADesk India we ensure that no error is made and that the ESI registration is completed as fast as possible and with no glitches. We make the procedure seamless and smooth for you.

How is the scheme collected?

The ESI scheme is a self-financing scheme and is primarily built out of funds from employers and employees collectable monthly at a fixed rate of wages paid.

What are the basic wages or monthly salary for the calculation of ESI?

Basic wages comes under ESIC is the total of basic salary plus dearness allowances that excludes the overtime done by the employee.

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